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What to Look for in a Classroom Attendance System

Updated: Mar 30


classroom attendance system

Attendance is an important metric for schools, one that can often inform educational progress and behavioral issues. Unfortunately, tracking attendance manually is both labor-intensive and rife with potential for errors, especially for generating reports and communicating issues.


At some point or other, we’ve all thought the same thing: there’s got to be a better way.


Well, there is! Smart software options, like Eidex PRISM, integrate a classroom attendance system into the overall platform. This makes tracking attendance easy and reports automatic. Of course, with powerful software comes all kinds of options, so it’s essential to know what features to look for in a student attendance management system.


Key Features of a Classroom Attendance System


Never before have teachers needed to be as flexible as they are today. Education now happens in classrooms, via remote learning, and sometimes through a hybrid of both. These mounting challenges have increased the problems with manual attendance tracking, which highlights the need for a versatile software solution.


Look for the following features in your attendance software to help overcome the challenges of today’s teaching environment:

  • Easy and intuitive to use. First and foremost, attendance tracking software should not be an additional burden on teachers – it should be easy, or even automatic! Ease-of-use is extremely important when choosing an attendance system.

  • Automatic trend tracking. Long-term and chronic absenteeism should be automatically tracked by the system, with notifications provided to both the teaching staff and parents. These types of absences can be very damaging to a student’s education. They also set entire classes behind when time is spent trying to get the absent student back up to speed.

  • Built-in attendance metrics. Having quick access to reliable attendance metrics can enable teachers to plan or adapt curriculum strategies based on actual data.

  • Integrated system for excused absences. Classroom attendance systems should have a built-in functionality for excused absences, otherwise the system may report absenteeism in error.

  • Automatic and visual reporting. Visualization of attendance data is an important communication tool. Automatic reports and charts can be used to communicate classroom and school-level attendance, as well as making parents aware of any attendance issues.

  • Good tech support and troubleshooting. Don’t leave your teachers high and dry! Instead, choose a student attendance management system that has exceptional tech support, so addressing any potential errors or bugs only requires a quick phone call.

Sophisticated attendance platforms save you time and money, allowing your teachers to focus on inspiring their students instead of crunching numbers.


student attendance management system

Comprehensive Student Data Systems


At Eidex, our goal is to centralize piles of data into one easy-to-use platform. Our team is comprised of experienced educators who are now working together to help K-12 administrators and educators transform their data. And we designed PRISM to be more than simply a classroom attendance system.


PRISM provides a comprehensive picture, so you can analyze student behavior at multiple levels of granularity. Along with absenteeism, PRISM provides powerful visual reports to identify and address achievement gaps between student groups.


We also designed PRISM to simplify your at-risk student identification, tracking, and reporting. You can use our platform to analyze 31a data, implement interventions, and monitor the effectiveness of those actions.


RELATED: On-Demand Webinar: Simplify Tracking and Reporting 31a At-Risk Students


Realtime Support From Eidex Data Coaches


Even though we strive to make PRISM intuitive and easy to use, anything new can take some getting used to. To reduce the learning curve, our team of data coaches can help you navigate the platform and learn how to take full advantage of all the features.


And since each of our service team members have come to us from the education field, they know what kind of challenges your teachers face. This makes them so much more than just “tech support.” Rather, your data coach is a member of your team, teaching you how to use your data to generate insights and actions with positive, measurable results.


We want to ensure your student’s success, because we are just as passionate about education as you are!


Schedule a Free Demo and Learn More About Eidex PRISM


If you want to spend less time managing your attendance system, and more time taking action to improve student education, let us know how we can help. We’d love to schedule a free demo to show you how you can use Eidex PRISM to improve attendance and behavior with data-driven initiatives.


If you have other questions or concerns, don’t hesitate to reach out to us today. You can call our office at 844-512-3282 or fill out our contact form.

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